Conditional Format Based on Group of Data in Google Sheets.The user-proven #1 solution for managing duplicates and uniques across your spreadsheets.AND, OR, or NOT in Conditional Formatting in Google Sheets.Find All the Cells Having Conditional Formatting in Google Sheets.Date Related Conditional Formatting Rules in Google Sheets.You can follow the above three types to highlight visible duplicates in Google Sheets. Once again, I am going to make use of the screen capture to make you understand this. Here, the only difference with the just above formatting rule is it highlights all the duplicates leaving the last occurrence ( type 1). Here also, we are ignoring the values in the hidden rows with the help of the helper column and the Subtotal Formula. It is similar to the just above highlighting rule. Highlight All Visible Duplicates Leaving the Last Occurrence See the following screenshot to understand how this differs from the previous rule. The above is the type 2 formula to highlight visible duplicates in Google Sheets. Here is the second one, in that, i.e., highlights all duplicates leaving the first occurrence.Įvery setting is as per the above example, like using the Subtotal/Map formula and applying the conditional formatting rule.īut the custom conditional formatting formula is different. In the beginning, I mentioned the three types of formatting. Highlight All Visible Duplicates Leaving the First Occurrence The reason, there are no visible duplicates of this value. So again a duplicate.īut when I hide rows 6 and 7, only one Orange is visible.Įven though it has duplicates in the hidden rows, the highlighting won’t get applied. If you refer to the above screenshot (this screenshot contains three images, I am talking about the leftmost one), you can see three occurrences of the value Orange. Select “Custom Formula” under “Format rules” and enter the above formula.There set the “Apply to range” to A1 :A25.Go to the menu Format > Conditional Formatting.To apply this formula in conditional formatting, do as follows. If you are using the Map formula, replace A1:A9 with A1:A25. So copy the Subtotal formula in cell B1 up to this row. Here is the custom formula to conditional format visible duplicates in Google Spreadsheet. I am going to make use of this feature of the Subtotal formula to highlight only the visible duplicates in Google Sheets. See the value in cell D5 changes to 0 when I hide row # 3. The Subtotal formula returns 1 in cell D5. To test this Subtotal feature, let me use the below formula in cell D5. You May Like:- Subtotal function with conditions in Excel and Google Sheets. When a row is hidden, the value in that cell, I mean the Subtotal formula applied cell, becomes 0 (zero)! =subtotal(103,A1)Īs an alternative, empty B1:B9 and insert the following formula in cell B1, where the MAP expands the SUBTOTAL. In this, see the formula in cell B1, which I have dragged down until cell B9. Highlight All the Occurrences of Visible Duplicates in Google Sheets In the first example, we will use type 3 duplicate highlighting, i.e., highlighting all the occurrences of duplicates. We must use a helper column in Docs Sheets to exclude hidden rows in conditional or criterion-driven formulas. How to Highlight Visible Duplicates in Docs Sheets In the following examples, you can learn how to exclude the values in hidden/filtered-out rows while finding duplicates and highlighting them. So it’s not a duplicate considering visible duplicates. I am hiding or filtering out row # 1 (cell A1).Īfter that, there is only one occurrence of the value 100 (in cell A2). Suppose cells A1 and A2 contain the number 100, so duplicate values. Visible Duplicates in Google Docs Sheets – What is it? If not, read that tutorial first, though it’s not a must here. I have explained these conditional formatting types in my tutorial – Highlight Duplicates in Single, Multiple Columns, and All Cells in Google Sheets. You can see the type 1 rule ( I named it so for this tutorial purposes) in column A, type 2 in column C, and type 3 in column E. See the image below, where I have applied different conditional formatting rules. When you find a duplicate that repeats thrice, what you may want to do usually with conditional formatting?ĭo you prefer to highlight all three occurrences, the last two occurrences, or the first two occurrences? So there will be a first occurrence, a second occurrence, a third occurrence, and so on. What are those three types of format rules?ĭuplicates mean multiple occurrences of values. Without understanding that, there is no meaning in proceeding with how to highlight visible duplicates in Google Sheets. We can generally apply three types of highlighting rules to duplicates.
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